Application: How to apply for admission to a degree programme
There are various ways in which you can apply for a place at a German university. The best option for you will depend on the subject you wish to study and your country of origin. The requirements and deadlines vary from university to university and also according to subject. You will find answers to the most important questions below.
by the Editors
- 1. Where do I apply?
- 2. What are admissions restrictions?
- 3. Which courses are locally restricted and which ones nationwide?
- 4. What does it mean for me if I come from a EU country, Liechtenstein, Iceland or Norway?
- 5. What happens if I come from another country?
- Infographic: The application procedure at German higher education institutions
- Film: How to apply for a degree programme in Germany
- 6. What documents do I need?
- 7. How much does the application cost?
- 8. When do I need to submit the application?
This depends on two things: where you took your school-leaving qualification and what subject you wish to study. Three different institutions are responsible for applications: the Foundation for Admission to Higher Education (Stiftung für Hochschulzulassung), the University Application Service for International Students (Arbeits- und Servicestelle für Internationale Studienbewerbungen, uni-assist) and the university itself. Where you need to submit your application will depend on the restrictions on admissions for your subject. Which is why you should first find out whether your subject has restrictions on admissions.
The Foundation for admission to higher education (Stiftung für Hochschulzulassung) allocates study places in subjects which have a locally or centrally restricted admission policy (NC). A special selection procedure is used for allocating study places for first-semester students at public universities.
If you have to submit your application to the Foundation for admission to higher education, register with them on their website, from which you can also submit your application(s), monitor their status and adjust the priorities of your desired subject(s) of study.
uni-assist assesses whether your international certificates are equivalent to those issued by German schools and universities, and whether they entitle you to apply for admission to German university. At the universities’ request, uni-assist can assess other application requirements, for example, the candidate’s language skills.
With uni-assist, you submit one set of application documents and apply for a study place at several universities at once. If you’re registered as a refugee, the DAAD will cover the cost of the application fees through uni-assist. You can apply for admission at up to three different universities. Apply as early as possible! If you happen to forget a required document, this will give you ample time to submit it before the deadline arrives. Therefore, send in your application to uni-assist early enough. The assessment process at uni-assist can take between four and six weeks. If your documents are in order and you meet the formal admission requirements, uni-assist forwards your application to the universities for consideration.
The final admission decision is made by the university – not by uni-assist.
As of 1 March 2016, the DAAD covers the cost of the testing fees if you are registered as a refugee. To be eligible, you have to meet certain requirements.
For example, you will need a certificate confirming your residence status. You can meet this requirement by holding one of the following residence titles:
- Persons with a BüMA/Proof of Arrival (asylum-seeker registration certificate prior to application in accordance with §63a AsylG)
- Asylum seekers (process pending - temporary residence permit in accordance with §55 AsylVfG)
- Tolerated persons (temporary suspension of deportation - tolerance permit in accordance with §60a AufenthG)
- Refugees with right to asylum in accordance with Art. 16a GG/ GFK (residence permit in accordance with §25 par. 1 AufenthG)
- Recognised refugees in accordance with § 3 AsylVfG (residence permit in accordance with §25 par.2 S.1/1. AufenthG)
- Persons granted subsidiary protection in accordance with § 4 AsylVfG (residence permit in accordance with §25 par.2 S.1/2. AufenthG)
- Persons granted deportation protection in accordance with § 60 par. 5 and 7 AufenthG (residence permit in accordance with §25 par.3 AufenthG)
- Persons with a residence permit in accordance with § 22 S. 1 and 2, § 23 par. 1, 2 and 4, § 24 and § 25 par. 5 AufenthG
- Family members (parents, children, spouses), who have joined recognised refugees or asylum seekers as defined under the Geneva Convention or those granted subsidiary protection, may also participate in the free review process if they can provide proof that the “principal” person (the first to be granted refugee status) has a residence permit
You can prove your status with a copy of your certificate of arrival, your temporary or standard residence permit, or with a copy of your refugee ID card.
Furthermore you need to proof that you have taken the TestAS (https://refugees.testas.de/en/). If you’re registered as a refugee, the DAAD will cover the cost of the TestAS, too.
If you wish to apply for enrolment in the winter semester 2016/17 and have already had an interview at the university, you can submit a “consultation certificate” instead of the TestAS.
If you have already had an interview at the university, you can submit a “consultation certificate” instead of the TestAS.
If you apply through uni-assist, first request free application processing and upload the required proof of refugee Status via uni-assist Portal for Cost Exemption (https://pgm.uni-assist.de/?language=en). When your request is approved, you will be instructed to apply via the online Portal (https://www.uni-assist.de/online/?lang=en). You can find more information on the uni-assist website: https://www.uni-assist.de/assessment-procedure.html.
Even if you fulfil the general requirements for academic studies in Germany, it is often not easy to enrol in your chosen subject. The reason for this is that in Germany there are many more applicants than places for many degree programmes. The admissions restrictions determine who is allowed to study the subject. It may be regulated locally, which means it only applies to individual universities. However, it can also be determined throughout Germany, i.e. on a nationwide basis.
Medicine, pharmacy, veterinary medicine, dentistry and geoinformation management are very popular courses of study and therefore there are restrictions on admission at all universities in Germany. They have what is known as a numerus clausus (NC). This is a specified minimum grade required for your school leaving certificate. Study places are awarded by the Stiftung für Hochschulzulassung (Foundation for University Admissions). You need to apply there for admission to these courses.
Some degree programmes only have admission restrictions at particular universities. They also have an NC, but this is determined by the university. Applicants sometimes have to pass tests or attend selection interviews. These criteria differ between higher education institutions and between study programmes. The Hochschulkompass (Higher Education Compass) will advise you as to whether your chosen subject is restricted.
If a subject has a numerus clausus (NC), this means that there is only a limited number of places. Applicants have to have a specific overall average grade in order to be admitted to study this subject. It is therefore not possible to say how high the NC for a particular semester will be, because this is set every semester according to the supply and demand for places. But the numbers from the previous semesters are a good starting point.
If your subject has a nationwide NC, you need to apply to the Stiftung für Hochschulzulassung. If not, you apply either via uni-assist or directly to the university - depending on whether your chosen university is a member of uni-assist. A list can be found on the uni-assist website.
The Employment and Service Centre for international student applications (Arbeits- und Servicestelle für Internationale Studienbewerbungen) is a centre that reviews international certificates. It establishes for the universities whether your certificate is sufficient to begin a course of study in Germany. uni-assist is a non-profit association, which receives no government funding. As a result, there is a fee for reviewing your documents. You can apply for the review in order to apply to several universities at the same time. As early as possible is recommended! The review may take four to six weeks. Whether you are admitted is always decided by the higher education institution itself.
If you have a school leaving certificate from a German school, then the same procedure as for Question 4 applies. If not, you will always apply through uni-assist or, if the university is not a member, directly to the university - even if your subject has an NC.
In the foreign students’ office (Akademischen Auslandsamt) at your university you will learn how the application process works and which documents you need to submit. Forms and information material, which will vary according to the application procedure for the university, are available on the uni-assist application portal or from the Stiftung für Hochschulzulassung (Foundation for Admission to Higher Education). You will normally need the following:
- A certified copy of the higher education entrance qualification (Hochschulreife)
- An overview of your subjects and grades (certified and including an official translation)
- Certified copies of your previous higher education certificates, if applicable
- A passport photograph
- A photocopy of your passport (name and photograph)
- Certified copies of language certificates
Only officially certified copies and translations are accepted as proof. You can have these issued by the German embassy in your home country, for example. Some higher education institutions also accept documents in English and French.
There are also often fees for the certification and any necessary German language tests, as well as for the application itself. Universities will charge an administration fee for examining the application documents. The application will be processed only when this is paid. Application to the Stiftung für Hochschulzulassung is free of charge.
If you apply through uni-assist and are registered as a refugee, the DAAD has covered the cost of application since March 2016. The prerequisite is one of these residence permits:
- Persons with BÜMA/proof of arrival (asylum application filed prior to submission as set out in § 63a AsylG [German asylum law])
- Asylum seekers (current cases – temporary residence permit in accordance with § 55 of the AsylVfG [Asylum Procedures Act])
- Tolerated persons (temporary suspension of deportation – toleration in accordance with § 60a of the AufenthG [German law on residence])
- Persons who qualify for asylum in accordance with Art.16a GG/GCR (stay in accordance with § 25 para. 1 of the AufenthG)
- Recognised refugees in accordance with § 3 of the AsylVfG (stay in accordance with § 25 para. 2 p. 1/1. of the AufenthG)
- Persons with subsidiary protection status in accordance with § 4 of the AsylVfG (stay in accordance with § 25 para. 2 p. 1/2. of the AufenthG)
- Persons granted protection against deportation in accordance with § 60 para. 5 and 7 AufenthG (stay in accordance with § 25 para .3 of the AufenthG)
- Persons with residence in accordance with § 22 clauses 1 and 2, § 23 para. 1, 2 and 4, § 24 and § 25 para. 5 of the AufenthG
- Reunited family members (parents, children, spouse) of recognised people with the right to asylum, refugees under the Geneva Convention and beneficiaries of subsidiary protection have access to the free processing, if they can also prove the residence of the principal person entitled (the family member who arrived first).
You can prove your status, for example, with a copy of your proof of arrival, your permission to remain, your residence permit or a copy of the refugee ID document. You will also need to prove that you have taken an aptitude test (TestAS). If you are registered as a refugee, the DAAD will assume the costs for the TestAS.
If you have already had a discussion about an application or consultation at a university, you can also submit a statement confirming this discussion instead.
First, you request free processing and submit the necessary documentation. After your application is approved, you will receive an application number, with which you can enrol. The application to uni-assist will only involve costs for you if you apply to more than three universities.
Gain additional points: the grades on your higher education entrance qualification are not always the only factor taken into account for awarding a place. Sometimes it’s also a matter of social commitment - and there are also aptitude tests.
Try your luck: some places are awarded by lottery because some applicants turn down the place they have been offered. Find out about the dates and terms and conditions of this lottery procedure.
Start in the summer semester: around one quarter of all Bachelor's programmes can also be started in the summer semester. At this time, there are fewer applications than in the winter semester. If you try on both dates, you’ll have better odds.
The application deadline is usually several months before the start of the semester. The university will only accept your application if it is completed in full and submitted to the university by the stipulated application deadline. The earlier you contact the foreign student’s office, the better. As you will then have plenty of time to obtain missing documents. These are the deadlines:
For courses starting in the winter semester (usually October):
- Application deadline: usually from the end of May to the 15 July
- The letter of acceptance will be sent in August/September.
- Notification of rejection will be sent in September and October.
- For courses starting in the summer semester (March/April):
- Application deadline: beginning of December to the 15 January
- The letter of acceptance will be sent in February/March.
- Notification of rejection will be sent in March/April.
Some universities have different deadlines. Sometimes there is only admission to the winter semester, and some deadlines end earlier than shown here. Find out about the exact deadline for the application and the start of the semester at your chosen university well in advance!
- hochschulstart.de | Trust for admission to higher education (Stiftung für Hochschulzulassung)
- uni-assist.de | uni-assist
- uni-assist.de/pruefverfahren | uni-assist for refugees
- daad.de | Application form for admission to studies for foreign applicants
- hochschulkompass.de | Application and admission
- Ready for the future_English (pdf, 375 KB)
- Ready for the future_Arabic (pdf, 849 KB)